Donate

Privacy Notice

Boys & Girls Clubs of Portland Metro (“BGCP,” “we,” “us,” or “our”) respects your privacy. This notice explains what we collect on our website and online forms, how we use and share information, and the choices you have. It applies to bgcportland.org and any BGCP pages that link to this notice.

What we collect

Information you provide

  • Contact details (name, email, phone), messages, and inquiry forms
  • Program registrations (typically completed by a parent/guardian), event RSVPs, and volunteer applications
  • Donation details (gift amount, tribute information). Payment card data is collected by our payment processor, not BGCP
  • Employment/volunteer screening information (e.g., background check consent, if applicable)
  • Newsletter subscriptions and communication preferences

Information collected automatically

  • Device and usage data (IP address, browser type, pages visited, referring/exit pages, timestamps)
  • Cookies and similar technologies for site functionality, analytics, and (if enabled) measurement of outreach

Information from other sources

  • Donation platforms, event/registration services, email and marketing tools, and social networks–consistent with their privacy practices

How we use information

We use your information to:

  • Operate and improve our websites, forms, and digital services
  • Respond to inquiries; register families for programs and events; manage volunteers
  • Process and acknowledge donations; send tax receipts and stewardship updates
  • Send newsletters and event invitations (you can unsubscribe at any time)
  • Measure and enhance outreach, content, and user experience (analytics)
  • Support safety, security, legal compliance, and organizational recordkeeping
  • Create de-identified or aggregated reports about site use and engagement

Cookies & Analytics
We use cookies and similar technologies to run the site and understand how it’s used. You can control cookies through your browser settings. If you block cookies, some features may not work as intended.

How we share information
We do not sell or rent your personal information. We share only as needed to operate our mission and services:

  • Service providers (e.g., website hosting, email delivery, analytics, payment processing, event registration) under contracts that limit use to our instructions
  • Partners for co-hosted events or programs, when necessary to fulfill your request (we’ll tell you when this applies)
  • Legal and safety purposes (compelled disclosures, to protect you, our youth, staff, or our organization)
    We do not permit service providers to use your information for their own marketing.

Data retention & security
We keep personal information only as long as needed for the purposes described above, to meet legal or reporting obligations, or as otherwise communicated to you. We use reasonable administrative, technical, and physical safeguards to protect information; however, no method of transmission or storage is completely secure.

Your choices

  • Email preferences: Unsubscribe using the link in our emails or contact us to adjust your preferences.
  • Access, update, or delete: You may request access to, correction of, or deletion of your personal information, subject to applicable law and our obligations (e.g., financial records retention).
  • Cookie controls: Manage cookies via your browser settings.

To exercise these choices, email admin@bgcportland.org.

Children’s privacy
Our website is intended for general audiences and for parents/guardians of Club members. We do not knowingly collect personal information online from children under 13 without verifiable parental consent. If you believe a child provided personal information on our site, please contact us so we can delete it.

Photos, videos & stories
When we feature identifiable youth or families in photos, videos, or stories, we obtain appropriate permissions/releases. If you would like us to remove a specific image or story that features you or your child, email admin@bgcportland.org with the details.

Links to other websites
Our site may link to third-party websites. We are not responsible for their content or privacy practices. Review their privacy notices to understand how they handle your data.

International visitors
BGCP is located in the United States, and information you provide will be processed and stored in the U.S., where privacy laws may differ from those in your country.

Changes to this notice
We may update this notice from time to time. We will post the revised version with an updated effective date. Material changes will be highlighted where appropriate.

Contact us
Questions or requests about this notice?
Email: admin@bgcportland.org
Mailing address: Please see the contact section on our website for our current office address.